	14th September 2007
(Draft version 2) webMIP Functional Specification
Draft	Restricted to, National Grid Metering & Advantica
Prepared for:	Prepared by:
Martin Hansford	Jamie Priest & Andy Hardy
National Grid Metering 4 Abbotts Lane Coventry Warwickshire CV1 4AY	Advantica Ashby Road Loughborough Leicestershire LE11 3GR United Kingdom Tel: +44 (0)1509 282802 Fax: +44 (0)1509 283135 E-mail: jamie.priest@advanticagroup.com Website: www.advanticagroup.com
Customer Reference: 2520000817	

Contents

Executive Summary	1

1 System Scope	2

1.1 Within Scope	2

1.1.1 Automatic quotation scope	2

Manual quotation scope	3

1.1.2 Communication scope	3

1.2 Out of Scope	3

2 Users, Roles and Security	5

2.1 webMIP Administrator	5

2.2 I&C User	6

2.3 I&C Customer Services	6

2.4 Supplier Administrator	6

2.5 Supplier Agent	6

2.6 Action Matrix	6

2.7 Advantica administration	7

2.8 System Security	7

2.8.1 Password Complexity	8

2.8.2 Password expiry	8

2.8.3 Forgotten passwords	8

2.8.4 File Uploads	8

3 System Process	9

3.1 Enquiry	9

3.1.1 Create a new enquiry	10

3.1.2 Amend an existing enquiry	10

3.1.3 Copy an existing enquiry to create a new enquiry	10

3.2 Questionnaire Flow Chart	11

3.3 Quote generation	15

3.3.1 Quotation Status Categorisations	15

3.3.2 Additional classification of Automatic and Bespoke/Manual jobs	15

3.3.3 Automatic quotation	16

3.3.3.1 Meter module selection	17

3.3.3.2 Meter module quote	17

3.3.3.3 Meter module detailed report	18

3.3.4 Manual quote generation	18

3.4 Quote acceptance	19

3.5 System Process Map	19

4 Reporting	24

4.1 Data Export	24

4.2 Automatic Quotes	24

4.2.1 Generic Quote	24

4.2.2 Detailed Quote	24

4.3 User specific Reports	25

4.3.1 View of Accepted Quotes	25

View of quotes pending manual quote	25

4.3.2 Supplier Administrator	25

4.3.3 Supplier Agent	25

4.3.4 I & C Customer Services	26

4.3.5 I & C User	26

4.3.6 The webMIP Administrator	26

5 System Administration	27

5.1 System data	27

Bulk Upload	27

5.1.1 User acceptance	27

6 System Communication	28

6.1 Web Browser	28

6.2 Email	28

6.2.1 Request for Quotation	28

6.2.1.1 Automatic Quotes	28

6.2.1.2 Manual Quotes	28

6.2.2 Quotation Accepted	29

6.2.2.1 I&C	29

6.2.2.2 Agent	29

Appendix A: Data Items	30

A.1 Gas Supplier	30

A.2 Supplier Agent	30

A.3 Job Site Details	31

A.4 Address	31

A.5 Contact Address	32

A.6 Second Contact Address	33

A.7 Site Detail	34

A.8 Job Information	37

Appendix B: System Data	44

B.1 Meter Modules	44

B.2 Housing	46

B.3 Base	46

B.4 Pricing Data	47

Illustration Index

Illustration 1: User Role Hierarchy	5

Illustration 2: Questionnaire Flow Chart - Slide 1	12

Illustration 3: Questionnaire Flow Chart - Slide 2	13

Illustration 4: Questionnaire Flow Chart - Slide 3	14

Illustration 5: Automatic or Manual Quotation Flow Chart	16

Illustration 6: System Process Map - Slide 1	20

Illustration 7: System Process Map - Slide 2	21

Illustration 8: System Process Map - Slide 3	22

Illustration 9: System Process Map - Slide 4	23

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This Report is protected by copyright and may not be reproduced in whole or in part by any means without the approval in writing of Advantica Ltd. No Person, other than the Customer for whom it has been prepared may place reliance on its contents and no duty of care is assumed by Advantica toward any Person other than the Customer.

This Report must be read in its entirety and is subject to any assumptions and qualifications expressed therein. Elements of this Report contain detailed technical data which is intended for analysis only by persons possessing requisite expertise in its subject matter.

Registered in England and Wales No. 3294136.

Registered Office: Holywell Park, New Ashby Road, Loughborough, Leicestershire, LE11 3GR, UK

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Jamie Priest

2007-07-20T15:05:55

Andrew Hardy